Process inbound paper documents from suppliers


b4 offers optional digitization and data capture modules that process incoming letter mail for paper documents from suppliers such as invoices and credits. Companies may select the appropriate b4 service modules to manage the entire process chain from the incoming mailbox and the preparation of documents, to scanning and data extraction and verification. Equipped with state of the art technologies, our high performance scanning centers combine with professional services to insure an optimum price-performance ratio with a total quality guarantee. We cooperate in this area with scanning and data capture experts who are members of the b4 network. The documents can be sent either by the company to a b4 partner or directly to the company's mailbox at the b4 partner. The service provider digitizes the documents and produces the defined image and data set formats and then sends them to the inbox of the b4 portal just like all other addressed documents and data. There, in a fully automatic process via TRAFFIQX® Connector, FTP, S-FTP, or web-service, the documents and data are transferred into the workflow, ERP, or archiving systems of the receiver company. Special connectors, interfaces, and workflow components recommended by the b4 network technical experts for SAP, Navision, archival, and document management systems round out our service offer. Master data, provided by the company to support data capture, are similarly transferred automatically from the TRAFFIQX® Connector over the portal to facilitate the data capture process.


The exchange of business documents via fax is no longer as common in today’s business world as it once was. Nevertheless, there are some b4 users that still need to have this type of communication with their business partners. This is the reason we offer all b4 users, in compliance with legal statutes and in combination with TRAFFIQX®, the production and dispatch of business documents per fax. Nothing changes for the b4 user. TRAFFIQX® handles the data transfer just as it does for other means of transmission to the customer. The b4 fax service guarantees the correct delivery. The b4 user receives feedback about the fax transmission over the b4 portal and has the same transparency and control as in all other means of transmission.


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